OSHA Recordkeeping Requirements
Many employers with 10 employees or more are required by OSHA to keep a record of serious work-related injuries and illnesses. (Certain low-risk industries are exempted.) Minor injuries requiring first aid only do not need to be recorded. This information helps employers, workers and OSHA evaluate the safety of a workplace, understand industry hazards, and implement worker protections to reduce and eliminate hazards –preventing future workplace injuries and illnesses.
- Know Your Rights – Under Federal law, you are entitled to a safe workplace. Training also plays a key role in the prevention of accidents.
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- OSHA Reporting Requirements for Employers Wallet Card (OSHA 3754 – 2014) (English: PDF )
- Recordkeeping: Highlights of OSHA’s Reporting and Recordkeeping Rule Fact Sheet (OSHA FS-3744 – 2014) (English: PDF)
- Recordkeeping: OSHA 300, 300A, and 301 Forms, 2004 and beyond Forms 2004 and beyond Forms (English: PDF XLS)
- Reporting: OSHA’s Recordkeeping Rule Update – Who Keeps Records Fact Sheet (OSHA FS-3746 – 2014) (English: PDF)
How does OSHA define a recordable injury or illness?
- Any work-related fatality.
- Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.
- Any work-related injury or illness requiring medical treatment beyond first aid.
- Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.
- There are also special recording criteria for work-related cases involving: needlesticks and sharps injuries; medical removal; hearing loss; and tuberculosis.
How does OSHA define first aid?
- Using a non-prescription medication at nonprescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician or other licensed health care professional to use a non-prescription medication at prescription strength is considered medical treatment for recordkeeping purposes);
- Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment); Cleaning, flushing or soaking wounds on the surface of the skin
- Using wound coverings such as bandages, Band-Aids™, gauze pads, etc.; or using butterfly bandages or Steri-Strips™ (other wound closing devices such as sutures, staples, etc., are considered medical treatment);
- Using hot or cold therapy;
- Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment for recordkeeping purposes);
- Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, back boards, etc.). Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister;
- Using eye patches;
- Removing foreign bodies from the eye using only irrigation or a cotton swab;
- Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means;
- Using finger guards;
- Using massages (physical therapy or chiropractic treatment are considered medical treatment for recordkeeping purposes); or
- Drinking fluids for relief of heat stress.
Maintaining and Posting Records
The records must be maintained at the worksite for at least five years. Each February through April, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees, or their representatives.
- Get Recordkeeping Forms 300, 300A, 301, and additional instructions.
- Read the full OSHA Recordkeeping regulation (29 CFR 1904).
- Instructions for Forms 300, 300A, 301 (Instructions ONLY) – PDF Fillable Format
- Forms 300, 300A, 301 (Forms ONLY) – PDF Fillable Format
- Forms 300, 300A, 301 and Instructions
- Forms 300, 300A, 301 (Forms ONLY)
- Forms 300, 300A, 301 Excel format (Forms ONLY) – Requires Microsoft Excel, Excel equivalent, free MS Excel Viewer or other file viewers
Electronic Submission of Records
Starting in 2017, many employers will be required to electronically submit the summary of injuries and illnesses to OSHA.
- Learn more about OSHA’s rule on submitting injury and illness records electronically.
- Injury Tracking Application
Severe Injury Reporting
Employers must report any worker fatality within 8 hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours.